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Employment & Income Verifications

Information for Verifiers

Princeton University utilizes The Work Number by Equifax to automate verifications of employment and accelerate qualifying decisions for faculty and staff. The online system is available to verifiers 24 hours a day, 7 days a week.

Verifiers who need to obtain proof of employment or income through The Work Number will need:

  • Credentialed access to use The Work Number
  • The Princeton University employer code, which is 14343
  • The employee’s Social Security number
  • A permissible purpose for accessing the information, as defined by the Fair Credit Reporting Act
  • Direct employee consent, if income or salary information is needed

Verifiers who are able to complete the verification of employment through The Work Number, please follow the instructions below to complete the verification:

For Commercial Verifications (mortgage lenders, pre-employment, property leasing, credit cards, etc.)

  • Please visit www.theworknumber.com and select “I’m a Verifier”
  • Provide the following:
    1. Employer Name or Code: Princeton University
    2. Employer Code is 14343
    3. Employee’s Social Security Number

For Social Services Verifications* (including Medicaid, SSI/SSDI, SNAP, TANF, Child Support, Public Housing, etc.) *Available to qualifying assistance agencies only

  • Please visit www.theworknumber.com and select “I’m a Verifier”
  • Provide the following:
    1. Employer Name or Code: Princeton University
    2. Employer Code is 14343
    3. Employee’s Social Security Number

For more information, visit The Work Number or call The Work Number client service center at (800) 367-5690.

For wage garnishments or student verifications, contact Payroll at (609) 258-3082 or Payroll@princeton.edu

Information for Faculty & Staff

Accessing The Work Number to obtain your own verification

Faculty and staff can access personal information, Employment Data Reports and Salary Keys on The Work Number by following the directions below:

  1. Visit The Work Number
  2. Click I’m an Employee
  3. Click Enter Site
  4. Enter the Princeton University employer code: 14343
  5. Click Log In
  6. Enter the User ID (Current employees will use the alternate ID located in HR Self Service under Personal Information Summary. Former employees and retirees should contact HR to obtain this information).
  7. Click Continue
  8. Enter the PIN (If this is the first time accessing The Work Number, use a default PIN sequence established by Princeton University: the first four digits of the Social Security number plus the four digits of the birth year). For example: 123-45-6789 + 1979 = 12341979
  9. Click Log In

When employees access The Work Number for the first time, they are guided through some simple account setup steps. The site protects data privacy using a secure, risk-based authentication system similar to many banking and financial services sites.

Employment Data Report

An Employment Data Report (EDR), in accordance with the Fair Credit Reporting Act, provides complete historical employment and income information, as well as a listing of all verifiers who have attempted access employee records through The Work Number over the past two years. Faculty and staff are entitled to access one free EDR each year.

  1. Log in to The Work Number (see Accessing The Work Number)
  2. Click Request Instant Online Report
  3. Select the state of employment
  4. Select a reason for the request
  5. Select whether to show the full Social Security Number on the report or mask it
  6. Click Get Instant Online Report

In some cases the EDR might not be available for online viewing. However, employees can select the Print Manual Request Form option to complete the form, mail it to the address listed, and receive a paper copy of the EDR in the mail.

Salary Keys

A Salary Key is a single-use, six-digit code that can be provided to a verifier as consent to access income information. In most cases, consent will have been provided at the point of application for a service—signing a loan application or similar agreement—and a Salary Key is not required. However, if asked to provide one from the verifier, the following instructions should be followed.

  1. Log in to The Work Number (see Accessing The Work Number)
  2. Click Prove Income to Verifiers
  3. Click Create Salary Key
  4. Click New Salary Key
  5. The new salary key can be printed or emailed with instructions for the verifier on how to use it through The Work Number. Or, the salary key itself can be provided to the verifier along with the employer name or code and the Social Security number.

At any point, click Salary Key Activity to view the status (used, unused, or expired) of keys that have been created.

Employment & Income Verifications Request

For verification of employment or income that cannot be processed through The Work Number, requests must be made in writing and include a signed authorization form. A signature authorizing the release of information is required. If the signature is not on the form, it will delay processing. HR makes every attempt to complete verification in a timely fashion.

Send requests to:

Princeton University, Human Resources Service Center

4 New South, Princeton, NJ 08544

Fax (609) 258-2420, email hr@princeton.edu

The Work Number, Fair Credit Reporting Act & Your Privacy

The Fair Credit Reporting Act (FCRA) regulates how credit reporting agencies and others handle information. Under FCRA, Equifax is a Consumer Reporting Agency and subject to its requirements. It is committed to safeguarding privacy and fully complying with FCRA requirements. For more information about The Work Number by Equifax, review About The Work Number.